Louisville, KY

September 26 - 28, 2023

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Meeting Space Request

The Utility Expo has a limited number of meeting rooms at the Kentucky Exposition Center for exhibitors’ meetings, offices, storage, hospitality, or entertainment needs. Submit your request for meeting space using the form linked below.

Guidelines & Space Fees

The Utility Expo 2023 - Meeting/Function Space Fees

Requests received through August 18, 2023
Request Received after August 18, 2023

$400 half-day (4 hours or less)

$600 half-day (4 hours or less)

$650 full day (over 4 hours)

$750 full day (over 4 hours)

Meeting Space Information

Learn more on pricing information, refund policy and official show dates and hours.

Official show dates:
September 26-28, 2023

Official show hours:
Tuesday - Wednesday: 8:30am 5:00pm
Thursday: 8:30am 2:00pm

  • Fees are per room per day.
  • Meeting space is assigned on a first-come first-serve basis once the form is completed.
  • Rental times requests should be inclusive of set-up and tear-down.
  • Fees do not include any applicable room reset fees or other set charges.
  • Fees are inclusive of standard tables and chairs.
  • Rooms cannot be sublet and are available to current exhibitors only.

  • All requests before august 18, 2023, will incur a 25% processing fee.
  • All requests between august 19 and september 8, 2023, will incur a 50% processing fee.
  • No refunds will be issued for cancellations after september 8 or for no-shows.

Audio Visual

Audio-visual equipment can be ordered through the official show provider, Prestige AV & Creative Services. For more information, please contact prestige:

Decor - Furniture

Should you wish to decorate your meeting room with any specialty furniture such as couches, office chairs, coffee tables, etc., please contact Fern

Food & Beverage Service

Levy has exclusive rights to all food and beverage at the Kentucky Exposition Center. All food and beverages consumed, prepared, or distributed, including food and beverage items used for promotional purposes, must be purchased through Levy and are subject to regulations and permit requirements. For more information, please contact Levy:


Order additional services online for your meeting rooms which include items like; Electrical, Internet, or Staging/Risers

Order Now

Press Events

To arrange press or media events please contact Justin Metzger: jmetzger@aem.org or (414) 274-0677.